Chapter Vice President(s)
Position Title: Chapter Vice President
(1st, 2nd or 3rd)
The Chapter Vice President will assist the Chapter President in achieving Chapter goals and effecting policies and/or decisions made by the Chapter Board of Directors.
In addition to being a Professional member in good standing and signing the Chapter Volunteer Code of Conduct, she/he must meet one or more of the following requirements:
- Completed one term year as a Chapter Board member within the last three years.
- Completed one term year as a Chapter committee chair or member, within the last two years.
- Completed one term year as a National Standing Committee Chair or National Board member within the last two years.
- Completed two years of AMTA membership.
The authority of the Chapter Vice President is conferred by the Chapter membership through election, and as specified in the National AMTA Bylaws, Policy and Chapter Standing Rules, (if existent).
The Chapter Vice President is accountable to the Membership by virtue of election and the Chapter Board, the Membership, and the AMTA National Board through reporting activities. The Chapter Vice President agrees to uphold and abide by National AMTA Bylaws, Policy, Job Description, Chapter Volunteer Code of Conduct, Chapter Standing Rules (if existent), and Financial Policies & Procedures.
Term of Office
The First and Third Vice Presidents shall be elected every odd year for a term of two (2) years or until successors are elected.
The Second Vice President shall be elected every even year for a term of two (2) years or until a successor is elected.
The Chapter Vice President works most closely with Chapter Board members and appointees, Chapter staff or consultants, and National AMTA staff. The Chapter Vice President also communicates with Chapter members, other Chapter Vice Presidents, the Chapter Relations Committee, Chapter Relations Department, and/or other National volunteers, as appropriate.
- Is a voting member of the Chapter Board of Directors and is familiar with Robert’s Rules of Order.
- In the temporary absence or incapacity of the Chapter President, the 1st, 2nd or 3rd Vice President, in that order, serves in the place of the President.
- In the event the office of the President becomes vacant, may succeed to the office of President according to AMTA Bylaws and Policy.
- Accepts responsibilities for Chapter/Association assignments as delegated by the Chapter President.
- May have signature registered with the bank servicing the Chapter and with any other financial institution serving as depository of funds.
- May temporarily assume the responsibilities of vacant volunteer positions while working with the President, the Chapter Relations Committee and staff to fill the vacancy.
- Shall not be the Chair of more than two (2) committees, sub-committees, special committees or workgroups.
- Attends Chapter Board, Chapter membership, and any Chapter committee meetings for which the Vice President has responsibility, and, whenever possible, regional and national meetings of the Association.
- Identifies, cultivates and recruits future Chapter leaders.
- Makes recommendations to the Chapter President for committee appointments.
- Directs and refers members to appropriate volunteer and staff contacts as needed.
- Is available to receive direct feedback from members for input to the Chapter Board, and to communicate to inquiring members, appropriate information regarding actions of the Chapter Board.
- Maintains communication with Chapter membership through regular reports via Chapter newsletter, and reports at Chapter membership and Chapter Board meetings.
- Fulfills the fiduciary, due diligence, and other responsibilities of Chapter board members as described in National Bylaws and Policy, Chapter Volunteer Code of Conduct and Chapter Standing Rules and Policies.
- Maintains orderly records of activities and timelines relevant to her/his position during the term and supplies the incoming Vice President with those records to ensure a smooth transition.
The time commitment averages approximately 5 – 8 hours per week, depending on Chapter activities. The time commitment may be higher before and/or during certain Chapter events or actions.
Vacancy and Succession
A vacancy in the Vice President’s position will be filled according to AMTA Bylaws, Policy, and Chapter Standing Rules (if existent).
Removal from Office
An officer may be removed from office for failure to:
- Fulfill her/his duties and responsibilities (dereliction of duties).
- Abide by the National AMTA Bylaws, Policy, Job Description, Chapter Volunteer Code of Conduct, Chapter Standing Rules, Financial Policies and Procedures.
- Keep AMTA membership dues current.
Removal shall occur upon recommendation from a Chapter Board member with a two-thirds vote of the entire Chapter Board.
The Chapter Vice President, as a Chapter volunteer, is also subject to the Chapter Volunteer Conflict Resolution Process